Planning the structure of your internal knowledge base is crucial for its effectiveness. Start by defining your audience, as this will guide the type of content you include. Consider structuring your knowledge base by department, role, or frequently asked questions to ensure that information is organized logically and is easy to find.
For example, you might have sections for HR policies, IT guides, and onboarding information for new hires. It's also important to decide whether your internal content will be integrated with your external knowledge base or published separately. A well-thought-out structure will make it easier for employees to navigate and find the information they need quickly.
An internal knowledge base can significantly streamline information sharing within a company. It centralizes all internal content, making it easily searchable and accessible to employees, which can reduce the burden on support teams by providing…
When setting up an internal knowledge base, you have a couple of options depending on your existing structure and plans. You can choose a single shared help center where both internal and external content coexist, or a multibrand help center where…
Keeping your internal knowledge base content current is essential for its usefulness. Assign ownership of content to subject matter experts or teams, and allocate time for them to review and update articles regularly. Encourage agents to flag…
Analyzing the usage of your internal knowledge base can provide valuable insights into how employees interact with the content. Use built-in dashboards in Guide or Google Analytics to track article views, votes, and comments. This data can help you…
Implementing an internal knowledge base often requires organizational change to encourage self-service and knowledge sharing. It's important to set clear goals and metrics for engagement, such as the percentage of tickets that involve knowledge…