Keeping your internal knowledge base content current is essential for its usefulness. Assign ownership of content to subject matter experts or teams, and allocate time for them to review and update articles regularly. Encourage agents to flag outdated or inaccurate content using tools like the Knowledge Capture app.
Establish a review cadence and consider using workflows to ensure articles are regularly checked and updated. Utilize analytics to monitor article engagement and identify content that may need updating or archiving. By maintaining up-to-date content, you ensure that employees have access to accurate and relevant information.
An internal knowledge base can significantly streamline information sharing within a company. It centralizes all internal content, making it easily searchable and accessible to employees, which can reduce the burden on support teams by providing…
Planning the structure of your internal knowledge base is crucial for its effectiveness. Start by defining your audience, as this will guide the type of content you include. Consider structuring your knowledge base by department, role, or…
When setting up an internal knowledge base, you have a couple of options depending on your existing structure and plans. You can choose a single shared help center where both internal and external content coexist, or a multibrand help center where…
Analyzing the usage of your internal knowledge base can provide valuable insights into how employees interact with the content. Use built-in dashboards in Guide or Google Analytics to track article views, votes, and comments. This data can help you…
Implementing an internal knowledge base often requires organizational change to encourage self-service and knowledge sharing. It's important to set clear goals and metrics for engagement, such as the percentage of tickets that involve knowledge…